Thank you for taking the time to read this notice.

 Our privacy notice explains how Westfield Mission deals with and uses your personal information (your data). We would like to make sure that everyone who comes into contact with Westfield Mission is aware of how the information you provide to us is used and your rights of what to do if you have any questions or concerns. 

 So, what is it your personal data?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”) coming into effect all across the European Union in May 2018.

If you have any questions, comments or need more information about our privacy policy, then please contact the church administration, using the contact form on the website or email.

 Who are we?

In relation to this policy Westfield Mission, Brundall is called the ‘data controller’ (contact details below) and this means it decides how your personal data is processed and for what purposes.

 How do we process your personal data?

As a church we carried out a comprehensive data audit of the information we currently have and of what is retained and for how long in order to meet the requirements of the regulations and for the ongoing life and work of the Mission.

 Currently, Westfield Mission will only obtain personal data that is necessary for the work and activities of the church including mailing seasonal greetings and calendars. This data is held on password protected computers, an external data storage device or written record within the home of individual leaders/trustees.

 What is the legal basis for processing your personal data?

For this purpose the information we hold is mostly of a ‘Legitimate Interest’ and ‘Legal Obligation’ under the GDPR legal basis for keeping information to use in the life of the church. Although there is the scenario of obtaining information by way of an agreed ‘Contract’ with hirers for use of the Mission other than by the Trustees, membership, supporters, friends and visitors.

 So, what information do we obtain?

Simple contact information provided by individuals, such as name, address, telephone number(s), email address and information required for Gift Aid declarations.

 Do we share your personal data?
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We do not share your personal data with third parties outside of the church except under our legal obligations to HMRC and the Charity Commission in particular where processing is necessary in relation to Gift Aid and Trustee information respectively and to our solicitors when legal work is required.

 How long do we keep your personal data?

The data we retain while still relevant is kept for up to 6 years after the calendar year to which they relate under our obligations to HMRC for gift aid declarations and associated paperwork. All other information is retained until deemed no longer required for the active ongoing life of the church.

Your rights and your personal data 

With respect to your personal data under the GDPR regulations each individual has the following legal rights:

·         request a copy of your personal information that Westfield Mission has about you

·        request that any personal information is corrected if it is found to be inaccurate or out of date

·         request your personal data is removed or erased where it is no longer necessary for the church to retain such data unless required by legal obligations

·         to withdraw your consent or request a restriction is placed on further processing of your information at any time

Will there be any further processing?

In the highly unlikely occurrence that we would need to use your personal data for any new purpose that is not covered by our Data Privacy Notice, then we will provide you with a new notice explaining this new usage prior to commencing the processing and setting out the relevant purposes and processing conditions. So, where and whenever necessary, we will seek your prior consent to any new processing.

How do you contact us?

Please contact: The Secretary, Westfield Mission on 07572 603684 or email admin@westfieldmission.org.uk

You can contact the ICO - Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. www.ico.org.uk